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A Note From AGS Data Systems

For over 20 years, G*STARS has been our flagship product, serving grants, one-stops, and more with superior tracking and reporting capabilities. In 2020, we introduced our newest product, AGS Prime™. We are still serving our G*STARS customers and will continue to do so in the future but are now recommending AGS Prime™ as our top analytics software system. The purpose of this page is to provide historical product information and to continue to support our current customers.  If you would like to learn more about AGS Prime™, visit the page here.

 

Performance Tracking & Insightful Analytics

G*STARS ​is a multi-program, configurable case management and analytics system. For over 20 years, workforce agencies, community colleges, and social services agencies have used G*STARS to gain a comprehensive view of their participants, manage employer relationships, and demonstrate program achievements to their funders and communities.

  • Collaborative, Web-Based System

  • Program Results Reporting and Analysis

  • Participant Tracking from Entry to Post-Exit

  • Self-Service Tracking

  • Employer Relationship Management

  • Skills Matching

  • Multi-Funding Stream Cost Management

  • 65+ Pre-Built, Parameterized Reports

  • 900+ Pre-Defined System Fields

  • Data Imports, Exports and API

  • Customizable Workflow/Business Rules

  • Integration with Third-Party Systems​

  • TAACCCT Data Management & Reporting

  • TechHire/SWFI/AP H-1B PIRL Tracking

  • Form/Field/Keyword Configuration Control

Key Features

 

Analytics for a Variety of Situations

Participant Tracking

The G*STARS tracking and analytics system provides a comprehensive understanding of your participants, including demographics, program enrollments, services provided, and results achieved.

Tracking from Entry to Follow-Up
Gain insight into an extensive array of participant metrics, such as skills, barriers, assessments, credential attainments, referrals, job placements and retention, and wage advancements.

Skills Matching
Identify current and desired skills of job seekers, then use the G*STARS Skills Match report to quickly match job candidates with job openings.

Program Results Reporting and Analysis
Quantify results with a variety of illustrative reports detailing program exits and completions, average enrollment durations, credentials, services used to gain a credential or job, and job placement results.

Participant Skills Pie Chart
Skils Match Report

Advanced Reporting Capabilities
Demonstrate results to your funders and community using dozens of pre-built, parameterized reports, export data in multiple file formats for further analysis, or use the API to integrate with third-party systems.

Form / Field / Keyword Configuration Control
Set required fields, create user-defined fields, and configure forms’ layout, section labels, field labels, keywords, and help text using a drag-and-drop interface. Security settings can also be configured for different user roles.

Customizable Workflow / Business Rules
Apply business rules to fields and forms and create customizable, dynamic workflows. For example, users can trigger an alert message and prevent a form from being submitted if certain criteria on the form is not met.

Program Completion Results
Employment Analysis
 

Self-Service Tracking

G*STARS kiosk-based, self-service tracking saves staff time by automating data collection and increasing data accuracy for services, visits, workshops, classroom attendance, timesheets, and surveys.

Zero-Programming Screen Builder
Build your own self-service kiosk screens without any programming experience! Screens are touch-screen ready and can support multiple languages.

Services and Traffic Patterns Reporting
Monitor service utilization and unique and total visits across multiple sites to make strategic adjustments in resource allocations and funding.

Swipe Card or Password Identification 

Automate and expedite the data collection process by using either swipe card readers or passwords. No proprietary peripherals (such as cards, card printers, or readers) are required.

Timesheet Reporting
Track time-in and time-out data for programs that require time-sensitive information to be logged and reported.

Services by Intake Location Pie Chart
Timesheets table

Customer Satisfaction Surveys
Create and publish surveys to quickly gather feedback from your participants. View and analyze the results immediately.

Flexible Placement of Self-Service Stations
Implement self-service stations at your reception desk, job fairs, resource rooms, workshops, and partner agencies. No proprietary kiosk hardware or all-in-one computers are required.

Services Catalog 

Create and maintain the services lists participants select from on self-service screens using the G*STARS Services Catalog.

Advanced Reporting Capabilities
Demonstrate results to your funders and community with pre-built, parameterized reports, export data in multiple file formats, or use the API to integrate with third-party systems.​

Visits by Age Group at Intake Pie Chart
Service Usage Dashboard
 

Employer CRM

Programs are increasingly requiring employer involvement. G*STARS provides an integrated CRM (customer relationship management) component for managing employer relationships, tracking activities and in-demand skills, fulfilling job orders and services, and measuring results.

Integrated Participant & Employer Tracking
Track employer contacts, activities, services, job fulfillment requests, and placements in the same system as program participants.

Skills Matching
Identify employers’ desired skills to train and recruit qualified candidates for in-demand jobs.

Job Placement and Wage Analysis
Analyze wage breakdowns and job openings vs. jobs filled data by month, industry segment, job type, employer, compensation type, staff user, and more.

Form / Field / Keyword Configuration Control
Set required fields, create user-defined fields, and configure forms’ layout, section labels, field labels, keywords, and help text using a drag-and-drop interface. Administrators can also configure security settings for different user roles.

Job Placement Analysis Graph
Wage Breakdown for Jobs Filled Table

Contacts and Activity Tracking
Manage employer contacts and day-to-day activities and outcomes to stay focused on employers’ needs.

Job Order Aging and Fulfillment Analysis
Determine how much time it takes to fill jobs in your community with graphical summary reports.

Advanced Reporting Capabilities
Demonstrate results to your funders and community with pre-built, parameterized reports, export data in multiple file formats, or use the API to integrate with third-party systems.

Customizable Workflow / Business Rules
Apply business rules to fields and forms and create customizable, dynamic workflows. For example, users can trigger an alert message and prevent a form from being submitted if certain criteria on the form is not met.

Age of Open Jobs Graph
Staff Activity Log
 

Fiscal Mangement

G*STARS provides a centralized system to maintain control of training and support costs across multiple programs – at the funding source or participant level.

Funding Source Setup
Set up funding sources and related budget amounts in seconds. Define program dates to determine when funds are available for allocation.

Multi-Funding Stream Management
Monitor accounts, obligations, and expenditures across your organizations’ federal, state, local, and private funding streams.

En Masse Record Management Interface
View, sort, filter, and mass-modify records by funding source, participant, training program, training budget, program year, industry sector, issuing organization, issuing staff, and more.

Individual Training Account (ITA)
Create and track training accounts for individual participants. Set a budget for each funding source and program year and track the amount allocated, obligated, and expensed.

Balances: Accounts vs. Vouchers graph
Comprehensive Balances Table

ITA Voucher
Manage training and support obligations and expenses by participant and provider. View auto-calculated cost and budget information.

ITA Checklist
Manage the ITA business process, including flexible tracking for packet documentation and case notes.

Illustrative Reports
Report summary information or detailed analysis for account, voucher, expenditure and balance amounts at the funding source or participant level.

​Advanced Reporting Capabilities
Demonstrate results with pre-built, parameterized reports; export data in multiple file formats for further analysis; or use the API to integrate with state and third-party systems.

Accounts cs. Vouchers by Patient Table
Funding Source vs. Vouchers Graph

AGS Data Systems 502 2nd Street, #100 

Hudson, WI 54016

Telephone:  (715) 381-8210 ext. 207

©2020 AGS Data Systems